Ministry of Labour and Citizens' Services

Fish Data Submission – Reporting Formats

  • A Standard format data submission must be provided in all cases where sampling was attempted, (including incidents where no fish have been caught (NFC), or streams are Dewatered or Dry/Intermittent or have No Visible Channel).
  • Your submission must satisfiy the minimum data submission requirements to be accepted. However, it is encouraged to provide as much information as possible within the standard reporting formats (Excelt Template, FDIS).
  • The two Standard Reporting Formats for meeting minimum data submission requirements are the Fish Data Submission Spreadsheet (Microsoft Excel Template) and the Microsoft Access based - Field Data Information System (FDIS). Both are described below.
  • Additional written reports, photos, maps, and additional data are ecouraged as additional digital submissions as they can provide valuable information anc context. They will be loaded to the publicly accessible EcoCat reports catalogue along with your Standard Report submission.

Standard Reporting Formats

1. Fish Data Submission Spreadsheet (Excel Template). We recommend that the majority of submitters use this tool to submit their reporting data. It is the most efficient and flexible method to submit data that satisfies the minimum data standard requirements as well as additional habitat, sampling and individual fish information. Please always download the current version spreadsheet direct from this website each time you require a spreadsheet.


NEW! (May 2016): SELF QA Tool for your spreadsheet


2. Field Data Information System (FDIS) The Field Data Information System (FDIS) is an MS Access data capture and reporting tool. It is the format that must be used for whole watershed level Reconnaissance (1:20 000) Fish and Fish Habitat inventories.

3. Other File Formats

Adobe PDFs are the preferred format for written reports and maps, Excel and Access are preferred for additional custom spreadsheets and databases.

If you have questions, please contact us at