Before submitting data it is important to consider:

  1. Data Security
  2. Data Authority and Ownership
  3. Personal and Private Information

1. Data Security

The Species and Ecosystems Data and Information Security (SEDIS) policy, defines 4 categories of data security.

Before making your data submission, please review the current list for Species or Ecosystem Susceptible to Persecution or Harm and the current list for Government Interest. During your submission, please indicate if any of those species were recorded in your data.

If your submission contains proprietary data we will secure the data if we have a signed Data and Information Sharing Agreement* (DISA) with the proprietor. A DISA is not necessary if the data is to be unsecured (i.e. publicly accessible). To initiate a DISA, please email spi_mail@gov.bc.ca.

*A DISA simply outlines the terms and conditions agreed upon by the proprietor and WSI data managers regarding the storage, management, and access to data and information.

2. Data Authority and Ownership

According to Section 1 of the SEDIS procedures, all data submitted to the provincial repositories must be submitted with the appropriate authority. You must ensure necessary permits were in place; you have intellectual property rights or are acting as an agent for the owner of the intellectual property rights; the collection and collation of the data and information did not violate any provincial or federal statutes; and that if any data has been collected on private lands that has required access to those lands, you can demonstrate you have the landowner's permission to submit the data.

3. Personal and Private Information

All data and information must meet the criteria outlined in the Freedom of Information and Protection of Privacy Act (FOIPPA).